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7 ways for fleet managers to reduce expenses

7 ways for fleet managers to reduce expenses

Fleet managers can reduce expenses by minimizing unexpected vehicle breakdowns, optimizing fuel consumption, automating tasks, and reducing administrative burden.

As a fleet manager, you’ll want to reduce expenses wherever possible.

Trucking companies have to keep data to stay in compliance with various regulations. Why not turn that to your advantage by using that same data to reduce expenses? Here are seven ways to do just that.

1. Save on maintenance and repair costs

According to a recent study, the average cost per roadside repair event has increased from $311 in Q4 2017 to $334 in Q4 2018. This cost does not include tire repairs—which would drive it up even higher. Moreover, repairing something on the side of the road may cost about four times higher than doing it in your own shop.

This data reveals how costly unexpected vehicle breakdowns can be. You can save on these costs by using vehicle diagnostic data to plan vehicle repairs. If you have a KeepTruckin ELD and are on the Plus plan, you can look at fault codes and make an informed decision on whether to have a vehicle repaired right away or plan future maintenance.

Fault code details for preparing vehicle maintenance

2. ELD violations

ELD violations now affect CSA scores. Drivers could also be placed out of service for at least 10 hours if they don’t have an ELD. Out-of-service truckers can cost trucking companies thousands of dollars—especially when you add up fines, penalties, towing charges, and any money that the drivers would have made if they had been able to drive.

Save money by getting an FMCSA-compliant ELD that helps you avoid these violations. If you are in the market for a new ELD, make sure it doesn’t include any up-front hardware costs. Check this ELD price comparison chart for more information.

3. Automate IFTA reporting

Manually calculating IFTA reports is an administrative burden. It consumes a lot of time and effort and can also lead to inconsistencies and errors.

The KeepTruckin ELD automatically keeps track of miles driven and fuel purchases by jurisdiction. By using that information, you can easily calculate IFTA reports. You can add fuel purchases individually or in bulk by uploading a CSV file from your fuel vendor. Drivers can also upload fuel purchases and receipts on-the-go from the KeepTruckin Electronic Logbook App.

By tracking the distance each vehicle travels in each jurisdiction, KeepTruckin successfully helps fleet managers with the most challenging part of the IFTA-calculation process.

4. Be more fuel efficient

Long-haul trucks typically idle for about 1,800 hours per year. It may cost a trucking company up to $5,000 per year. In addition to wasting fuel, one hour of idling per day for one year results in the equivalent of 64,000 miles in engine wear.

With KeepTruckin Plus, you can accurately track and pull idle-time reports. These idling reports include start time, duration, location, and total fuel consumed. By tracking excessive idling across your fleet and identifying drivers who idle for too long or too frequently, you can achieve substantial gains in fuel efficiency.

After identifying drivers who idle often, you can also initiate coaching programs to rectify the problem and optimize fuel consumption.

Fuel cards are another way to save money, as most fuel card providers offer discounts for using them. They can also make fuel purchase tracking easier.

5. Reduce insurance premiums

The smaller your fleet, the more you pay in insurance premiums. According to the American Transportation Research Institute, small carriers pay 59% higher premiums than big fleets.

The KeepTruckin App Marketplace is home to industry-leading integrations designed to save our customers time and money. Your safe driving could save you big bucks. If you have KeepTruckin’s ELD and agree to share your driving data with Progressive through our integration, you can save an average of $1,384 on your insurance premium.

6. Get paid for detention time

The time drivers spend being detained at shipper or receiver facilities cuts revenues by as much as $1,500 annually, according to a report by the Department of Transportation (DOT). An extra 15 minutes spent beyond the standard two-hour window even causes crash risk to climb by 6.2 percent.

You can use data from your ELD to prove that detention time was caused by being held at a shipper facility. For example, KeepTruckin’s Location History screen allows you to view a driver’s location at any point in the past. With the help of relevant data, you can make shippers/receivers accountable, get paid, and minimize expenses.

Location History in the KeepTruckin Dashboard

KeepTruckin Plus has a new geofence feature which lets you create a geofence around frequent shipper/receiver locations to get automated detention time reports for any period of time.

7. Liability

A road-facing dash cam shows what happens on the road. It may help exonerate drivers when a collision is caused by a passenger vehicle (as 80% of accidents are). Video from a dash cam can also help speed up insurance claims. Major insurers now offer commercial vehicle customer discounts for installing video cameras, which helps offset the cost of installing the dash cams.

For more information, check out the KeepTruckin Smart Dashcam.

Reducing expenses with the right tools

Running a fleet can be expensive, and smart fleet managers are always looking for ways to reduce operating expenses and maximize profitability. KeepTruckin has the technology and tools to help you achieve that.

If you have any questions about the KeepTruckin fleet management solution, call 855-434-ELOG or email support@keeptruckin.com.

Author


Sarah McConnell

Sarah McConnell likes to take complex technology and explain it to people so it actually makes sense.


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